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Oracle Tips by Burleson

Vendor Evaluation

Perform the following steps in the Vendor Evaluation phase:

• Create a final vendor selection process (methods used to perform the evaluation) and weighted evaluation metrics (evaluation criteria used to compare the products).
   

  • The evaluation processes and metrics created in this phase are more in-depth than those created during the Initial Analysis phase.
     

  • Vendor responses to the Request for Information may require alterations to both evaluation processes and evaluation metrics.
     

  • Functional requirements – evaluate the product based on its ability to solve the business problem.
     

  • Technical requirements - evaluate the product based on its technical capabilities.
     

• Create Request for Proposal (RFP)
   

  • The Request for Proposal is more formal than the Request for Information.
     

  • The document details the scope of the sales process (meetings, presentations, product demos, trial periods, timelines and deliverables).
     

  • It also defines the procedures and rules to be followed by vendors during the evaluation process. Ground rules are written and shared with the qualified vendors.
     

  • Notify the vendors of how they will be evaluated (overview of compliance matrix).
     

• Vendor meetings and presentations are held during this phase.
   

• Create a questionnaire and contact the vendor supplied customer references.
   

• The evaluation matrix is used to measure product conformance to the business unit IT unit requirements.
   

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